From the rough planning to the detailed planning (a small digital sample)

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Using a small example, I will show you how to get the first great overview in MS Project and then implement a detailed planning in Lean4Team from this rough plan. The procedure corresponds to the Last Planner System. It does not just look so simple, it is actually so simple to realize. It is my example and I have divided the board and the process steps as I like them. Each of you can implement your own strategy and your own customary processes. I have deliberately chosen a very small example. I am concerned about the principle.

The following picture shows how three companies are in each case working 10 days in a project.

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This rough planning is exported as a CSV file and imported into the Lane Inbox as cards in Lean4Team. The Lane Inbox is intended for import only. Then everyone knows that the cards are still unprocessed. The next display shows the situation after the import.

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In the next step, we push the cards into the lane planning and expand the information or make the cards intelligent. At the bottom left (9/16/23) you will be shown how many days the companies are expected to be active. After the Lane KW11 GP you can add additional Lanes KW12 GP, etc. at any time.

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In the next step, we continue to divide the work packages and place the cards in the anticipated work week. We also add the construction section of the service. From a card in the colors red / yellow / green, two cards in red / yellow / green.

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Scheduling is the first time for KW09. In the following picture, we will continue to share the performance packages. In my example, the first red work package is divided into five day packages. (Alternatively, I can leave the work package as it is and place it on Monday, which would be an option for advanced users who can get on with fewer cards.)

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If the 27.02.2017 is there and actually the task is implemented, we push the card from the lane planned into the lane in work. (With a manual board, you might want to mark this directly on the sticker that the company is active.) In a digital variant, you expect automated charts, in which case moving the card from „Planned“ to „In Work“ starts a calculation process.)

In this small example, we have only a few cards. Whether the project has been productive overall is easy to understand. With many activities and / or cards, the intelligent cards in Lean4Team help us to get informative and up-to-the-minute information about the productivity and performance of the project in the form of charts (working hours, burn-down, PPC, …). At the same time, the project can be viewed and operated online for everyone involved in the project. Changes are immediately visible to all refreshed. The number of e-mails decreases, the number of meetings can be reduced, and the phone will ring less.

If you would like to implement your own example, then you are welcome to contact me.

 

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